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For independent research sites
Clinical study brokers and research site consultants.
Running a capable site but stuck outside sponsor pipelines? Trial Aid installs a complete business development function under your site's name. Trial Aid is not an SMO — you keep full ownership and control.
- Screening-ready documentation and daily outreach to vetted sponsor and CRO contacts
- One tracked pipeline, PSV preparation, and budget negotiation included
- It starts with a free fit review of where your site stands today
Business development, priced out
Your BD overhead, itemized.
What it costs to build a sponsor-side BD function in-house, next to one retainer plus a success fee.
- One BD hire who knows the sponsor sideSalary alone$5,500–$6,500 / mo
- Recruiting feesTo find that personon top
- Ramp timePipeline sits empty while they learn your sitemonths
- Risk of a wrong hireSix months to find out, paid in fullunbudgeted
- 15+ specialized toolsThe stack a BD function runs onyour cost
- Monthly contact-data verificationOr the list goes stalesomeone's hours
- Your management hoursCoaching, reviewing, chasingyours
- A full BD teamNot a single hireincluded
- Daily targeted outreach25–30 emails a day to vetted sponsor and CRO contactsincluded
- Site profile built to pass automated screeningCVs, capabilities, equipment that match each otherincluded
- One tracked pipelineFirst contact through activationincluded
- PSV preparationFor the PI and coordinatorsincluded
- Contract and budget negotiationWith someone who speaks sponsor languageincluded
- Recruiting, ramp, wrong-hire risk, tool stack, data verificationRemoved from your ledger$0
Working under your site's name. Your site, your staff, your contracts stay yours.
What's included
Everything the retainer includes
The ledger above is the cost claim. This is what the retainer actually installs.
The function itself
- Complete site profile and documentation set built to pass automated sponsor and CRO screening — CVs, capabilities, equipment (including accessible partner facilities), website guidance, all made consistent
- 25–30 targeted emails a day to named, vetted sponsor and CRO contacts — under your domain, so every relationship built belongs to your site permanently
- Contact data verified monthly (most firms refresh quarterly)
- A 15+ specialized tool stack working behind the outreach
The pipeline
- One system of record for every opportunity — sourced or organic — tracked from first contact through CDA, feasibility, selection, and activation
- Regular reporting you can run the business on
- Follow-up discipline through PSV and post-PSV, where unmanaged pipelines stall
The selling
- PSV preparation and remote PSV presence; selling tools before every visit
- Coaching for the PI, coordinators, and staff — the whole team aligned on one story
- Business-algorithm mentoring: you absorb the sponsor-side decision logic along the way
- Contract and budget negotiation included in the retainer (many firms charge separately)
The structure
- Limited engagements per territory — only a few sites per state, so our clients aren't competing with each other
- First outreach live within 2–3 weeks of signing
- $2,500/month + 15% success fee only when a study budget is awarded — vs. $5,500–$6,500/month for a single in-house hire, before recruiting and management
- No introduction fee, no study-award fee, no PSV fee, no percentage of startup fees
- Non-exclusive — keep any existing channels; we only ask that a trial we bring isn't double-submitted
- Already have BD in place? We work alongside your current department as one team — an extension of it, not a replacement
- Free fit review before any commitment
- And through all of it: not an SMO — your site, your staff, your contracts stay yours
Trial Aid is not an SMO.
We help you build value without giving up ownership or control. Your site, your staff, your contracts stay yours.
We work as an extension of your team, under your name. Sponsors see your site, not us.
Already have a BD person or department? Trial Aid can work as an extension of your current BD operation — one team with your people, adding outreach capacity, pipeline structure, and sponsor-side experience to what you already have.